Telephone Screening

Telephone Screening document is uploaded in the system

Telephone Screening candidate name matches the applicant name in the application form

Short listing criteria is fulfilled for the position and singed by the HR manager and dated ____

Interview Q&A and Job offer

Interview questions and answers are uploaded in the system

Scoring sheet is filled and selected fit for the role signed by the HR manager and dated _______________

Scoring sheet applicant name matches the application form name

Job offer only to be issued after satisfying right to work in UK

Job offer letter sent date ___________________________

Job offer accepted by the candidate and dated _______________________

Job offer name matches with the applicant name

Job offer letter is uploaded in the system

Application Form

Application date ...............................

Application name is matching with ID documents

Applicant signature is matching with ID documents

Emergency contact details is filled - Name and Contact number

Employment history NO gaps

Employment history have gaps and gaps explained

Reference given in the application form is the previous employer details

No Previous employer, so Character reference details are given

Reference received is matching the Referee details in the application form

Reference received authentication check is done

Reference changed and new Reference details is updated in the application form

Job Description is signed by the application and dated _____

Job Description signed name matches with the applicant name

Job Description is uploaded in the system

All parts of application if fully filled and no gaps identified.

Health Monitoring Form

Health monitoring form document is uploaded in the system

Health monitoring form Signed by the candidate and dated _______________

Health Monitoring form name matches with the applicant name

Health Monitoring form is filled in full and no gaps identified

The applicant has highlighted health issues in the form

Action plan in place for the health issues identified.

Equal Opportunities

Equal Opportunities document is uploaded in the system

Equal Opportunities form signed by the candidate and dated _____________

Equal Opportunities form name matches with the applicant name

Equal Opportunities form is filled in full and no gaps identified

Documents: Check the Name match with the applicant name

ID Proof Passport or Travel Document or Other Expiry Date____________

Visa (if applicable) Type __________________ and Expiry Date__________

Employment Check in Service

Trust ID Check completed

Work Right Check – Annex B Form completed and uploaded

NI Number evidence uploaded in the system

2 Address Proofs document uploaded in the system

Letter from university for Student visa to confirm the working hours uploaded

System is updated with working hours restriction

Qualification certificate uploaded

Qualification certificate verified uploaded

Training Certificates uploaded

ID Proof Passport or Travel Document or Other Expiry Date____________

Visa (if applicable) Type __________________ and Expiry Date__________

Comments: ______________________________________________

Reference 1

Professional Reference uploaded in the system match with applicant name

Character reference uploaded in the system

Reference received is matching the Referee details/duration/relationship in the application form

Reference received authentication check is done

Reference singed by the referee and dated ___________________

Where possible obtain the records such as Letterheads, Business Cards and company house information

Reference 2

Professional Reference uploaded in the system match with applicant name

Character reference uploaded in the system

Reference received is matching the Referee details/duration/relationship in the application form

Reference received authentication check is done

Reference singed by the referee and dated ___________________

Where possible obtain the records such as Letterheads, Business Cards and company house information

Comments: ___________________________________

DBS

Enhanced DBS document uploaded in the system

DBS dated __________________________

DBS NO convictions

For Online DBS, Verification needs to be done along with the copy of Enhanced DBS

DBS name match Applicant name and Job offered position

DBS have minor convictions identified; Risk Assessment need to be done

DBS Have convictions, Professional / Character references need to be obtained to cover the duration from the Incident date to application date.

DBS Convictions risk assessment uploaded in the system

Employment Contract

Employment contract is uploaded in the system

Applicant name and position in the contract matches the application form

Employment Contract signed date ___________________________

Start date in the employment contract ____________________

Chosen Care Group representative singed the contract and dated ____________________

Applicant signed the contract and dated ___________________

Staff Handbook, Uniform, ID Card and Policies and Procedures access received and signed by the employee and dated __________________

Applicant signed the GDPR form and dated _________________

eLearning & Refresher Trainings:

eLearning Trainings certificates uploaded in the system

Annual Refresher Trainings uploaded in the system

Employee name match with all documents

Shadow Form

Shadow form completed and uploaded in the system

Shadow signed and dated by the Care worker and supervisor

Action plan made if the Supervisor suggests the employee need to go through the Trainings or second shadow required at the same time the employee has the right to request for more Trainings.

Action plan followed up, and signed off by the HR Manager

Applicant name match with all documents

Observation:

First Observation completed within first 12 weeks. Dated _______________

Observation form fully filled, and signed by the candidate and Supervisor

No action plan agreed in the observation

Follow up document If any action plans are identified

Second Observation must be arranged and carried out where required for example in first observation Medication or Manual Handling is not covered

Employee name match with all documents

Care Certificate Training:

Attendance sheet

Assessment papers marked

Medication Competency assessment

Manual handling Competency assessment

Care Certificate Certificates uploaded

Employee name match with all documents

Specialised Training

Attendance sheet

Assessment papers marked

Certificates uploaded in the system

Employee name match with all documents

Competency assessment on ____________________

Competency assessment on____________________

Competency assessment on ____________________