HR Audit Follow-up File : CCG – The Care You Deserve

Supervision (3 Supervision every year from the start date)

All Supervision form fully completed

All Supervision form signed and dated by the Supervisor and supervisee

No action plan identified in the supervision form

Action plan discussed followed up within the deadline agreed

Action Plan is signed off by the HR Manager, confirming it’s all followed up

Extend the Action Plan deadline where needed and explain why extending the deadline such as would like to enrol in Qualification where Intake is fixed.

Next Supervision followed up based on the reminder set date

Last supervision Action plan discussed in current supervision to make sure the supervisee is satisfied with the action taken.

If there is break in employment due to long sickness / Maternity or whatever reason should be explained for the missed supervisions.

Applicant name match with all documents

Appraisal

Annual Appraisal from the contract start month uploaded

Appraisal form fully filled and signed and dated by the HR team

No Action plan in the supervision

Appraisal form signed and dated by the employee

Action plan discussed and agreed should be written in the appraisal form

Action plan completed within the deadline and signed off after completion by HR team

If the action plan is not completed within the deadline then extension should be applied and state, the reason why extension have been applied.

Appraisal should be reflected with the last Appraisal outcomes/ actions plans where applicable.

Employee name match with all documents

Disciplinary

No Disciplinary issued

Disciplinary Issued, dated and signed by the person issued the Disciplinary and the employee involved

Action plan discussed and agreed, signed, dated by both parties and along with the deadline

Follow up action carried out such as Observation / Spot checks document uploaded in the system.

Action Plan completed within the deadline and signed off by the HR Team / Care Manager.

Employee name match with all documents

Grievance

No Grievance raised

If there any grievance raised, then all the relevant documents (Grievance raised copy (If letter or email), Acknowledgment Letter, Meeting minutes and outcome of Grievance is satisfied if not satisfied then the follow up on further procedures and outcomes) to be uploaded in Mobizio

All the relevant forms and letters signed and dated by the Employee and the Manager.

Employee name match with all documents

Compliments, Rewards, Awards and Value-Added Perk

Number of Compliments uploaded in the system _______________

Number of Rewards uploaded in the system ____________________

Number of Awards uploaded in the system ____________________

Number of Value-added Perk uploaded in the system ___________________

Applicant name match with all documents

Spot Checks / Infection Control Measures

Spot checks form filled, signed and dated by the supervisor

Action plan mentioned in the spot check for care worker

Action plan actioned

Applicant name match with all documents

Survey

Annual Survey uploaded in the system

Applicant name match with all documents

Exit Interview

Exit Interview form uploaded, singed by the HR Manger

CHOSEN CARE GROUP

HR File Audit - Follow-up File

Supervision (3 Supervision every year from the start date)

Appraisal

Disciplinary

Grievance

Compliments, Rewards, Awards and Value-Added Perk

Spot Checks / Infection Control Measures

Survey

Exit Interview